How to Perform Period End Processing in Sage 100 Sales Order

Closing the books at the end of a financial period—whether monthly, quarterly, or annually—is an essential task for businesses. This "accounting close" process involves reconciling and recording all financial transactions. Everything from sales revenue to operational expenses gets accounted for, ensuring the financial data is accurate and complete.

After this, financial statements such as the balance sheet, income statement, and cash flow statement are prepared. These documents provide a clear picture of a company's financial health, which in turn informs business decisions for the upcoming period.

For businesses using Sage 100, navigating this process can come with its unique steps. In this article, we'll specifically focus on how to close the Sales Order Module in Sage 100. This guide is the second in a series dedicated to understanding the monthly Sage 100 closing process in detail. If you're keen to make your month-end process in Sage 100 more efficient, read on.

The Sage 100 Sales Order module closing process is as follows:

1. Ensure that all data entry tasks that update to Sales Order are updated:

  • S/O Invoice Data Entry

  • S/O Shipping Data Entry

2. Ensure that all data files are backed up (Optional) and that no users are logged on to the affected company.

3. Expand Modules, Sales Order, and Period End. Double-click Period End Processing.

4. When the prompt to print period-end reports appears, print all relevant reports before proceeding with the period-end close. (Optional)

5. After the reports are printed and verified, click the Proceed dialog box.

 

During month-end close, the program performs the following tasks:

  • The Sales Order Recap is purged based on options selected in Sales Order Options during period-end and year-end.

  • Expired master and repeating orders are automatically purged as of the period-ending date during period-end and year-end.

  • Sales history is purged based on the number of years to retain sales history in Sales Order Options only during year-end processing.

Should you have any questions about module closing in Sage 100 or need other support with managing your Sage 100, we at Ardent Consulting are at your service. Our team of experts is ready and eager to help you navigate your system challenges and optimize your business's potential. We prioritize your business’s health and are committed to supporting your journey every step of the way.

Doug Clark