Period-End Processing in Sage 100 General Ledger: A Step-by-Step Guide

Period-end processing in Sage 100 General Ledger is a critical task for ensuring the accuracy and integrity of financial data within your organization. The goal of period-end processing is to accurately reflect all financial activities and adjustments for a specific period, be it a month or a year, in the General Ledger.

How to Perform Period-End Processing in Sage 100 General Ledger

  • Ensure that all data entry tasks that update to General Ledger are updated:

    • Verify that all activity and adjustments in modules integrated with General Ledger have been completed for the current period

  • Ensure that all data files are backed up [Optional] and that no users are logged on to the affected company.

  • Expand Modules, General Ledger, and Period End. Double-click Period End Processing.

  • When the prompt to print period end reports appears, print all relevant reports before proceeding with the period-end close. [Optional]

  • After the reports are printed and verified, click Proceed dialog box.

  • A warning box to process Allocations may appear. Click on “Yes”.

  • A warning box will appear describing the periods that are about to be updated. Click on “Yes”.

During General Ledger month-end close, Sage 100 performs the following tasks:

  • The current accounting period is closed.

  • Increments the Current Period value in General Ledger Options

  • If Period End is selected in the Reset Journal Numbers field in General Ledger Options than journal numbers are reset.

  • If Period End is selected in the Reset Register Numbers field in General Ledger Options than register numbers are reset.

 During General Ledger month/year-end close, Sage 100 performs the following tasks:

  • The current accounting period is closed.

  • Increments the Current Period value in General Ledger Options

  • If the next fiscal year has not been created, year-end processing creates the next fiscal year and recalculates beginning balances.

  • The Years to Retain General Ledger History field in General Ledger Options is used to determine the number of years to retain General Ledger transaction history after year-end processing.

  • If Year End is selected in the Reset Journal Numbers field in General Ledger Options than journal numbers are reset.

  • If Year End is selected in the Reset Register Numbers field in General Ledger Options than register numbers are reset.

Should you have any questions about module closing in Sage 100 or need other support with managing your Sage 100, we at Ardent Consulting are at your service. Our team of experts is ready and eager to help you navigate your system challenges and optimize your business's potential. We prioritize your business’s health and are committed to supporting your journey every step of the way.

Doug Clark